ABCWUA Position Description

Contract Administrator

StatusPosition Code
Level
Date
Category
ApprovedW00079
Jun 2014
Administration\Compliance
Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.

POSITION SUMMARY:

Coordinate and review the formulation and finalization of contracts as required in coordination with management and Legal staff. Ensure compliance of appropriate regulations. Research and prepare analysis as required.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:
Related education and experience may be interchangeable on a year for year basis. Related education may be substituted for experience on a year for year basis.

Bachelor's degree in Business Administration or related field, plus five (5) years experience in the preparation, administration and monitoring of contracts, to include (2) years supervisory experience in a management and/or administrative capacity. Experience with construction and/or design professional contracts preferred.

ADDITIONAL REQUIREMENTS: (Licenses, Certifications, etc.):

Possession of, or ability to obtain and maintain a valid Authority Operator Permit (AOP) within six (6) months.
Possession of a valid New Mexico Driver's License.


SUPERVISION RECEIVED AND EXERCISED:

Receive general direction from upper level management.

May supervise support staff.

ESSENTIAL FUNCTIONS: (Essential functions may include, but are not limited to, the functions listed below)

1. Administer and supervise contract monitoring, contract administration and compliance.

2. Coordinate with finance staff to ensure proper billing and collection of contractual revenue.

3. Develop and prepare regular reports on the status of contracts.

4. Determine the priorities, goals and objectives of work functions assigned.

5. Resolve contract payment disputes and confer with contractors and other divisions concerning contract payments and compliance.

6. Implement and interpret policies and procedures. Develop, recommend and coordinate the implementation of new procedures for the assigned function.

7. Perform and/or review contract payment and inventory audits.

8. Maintain computer database for the contract management system.

9. May provide direction to contract specialists and staff regarding relevant contract provisions.

    SUPPLEMENTAL FUNCTIONS:

    1. Conduct special projects as assigned.

    2. Perform other job related duties as necessary or assigned.

    PREFERRED KNOWLEDGE, SKILL AND ABILITY:

    Knowledge of:

    Purchasing principles, practices and governing ordinances
    Principles, practices and governing regulations of professional engineering services
    Principles, procedures and governing regulations of construction contract services
    Principles and procedures of governmental purchasing and contract administration
    Operations, services and activities of lease negotiations and contract compliance
    Modern and complex principles and practices of lease negotiations and contract compliance
    Principles of supervision, training and performance evaluation
    Purchasing and accounting activities
    Pertinent federal, state and local laws, codes and regulations including regulations concerning governmental purchasing

    Skill and Ability to:

    Apply purchasing principles and practices
    Supervise, organize and review the work of support staff
    Interpret and explain Water Authority policies and procedures
    Prepare clear and concise reports
    Establish agreement monitoring systems
    Negotiate and oversee lease agreements and professional services agreements
    Communicate clearly and concisely, both orally and in writings
    Establish and maintain effective working relationships with those contacted in the course of work including Authority officials and the general public
    Work independently in the absence of supervision

    WORKING CONDITIONS:

    Environmental:
    Office environment; exposure to computer screens

    Physical:
    Maintain physical condition appropriate to the performance of assigned duties and responsibilities such as: sitting for prolonged periods of time
    Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties
             
               
    Albuquerque Bernalillo County Water Utility Authority