Boards and Commissions Membership

Board/Commision
Early Head Start Program Governance Advisory Committee
Authorization
Ordinance (14-16, Amended O-18-4)
Meeting Time/Location
Monthly
Purpose
(A) The “Early Head Start Program Governance Advisory Committee” is created. The Committee shall consist of five (5) ] members appointed by the Mayor with the advice and consent of the Council.
(1) One member must have fiscal/accounting background and expertise.
(2) One member must have early childhood education and development background.
(3) One member must be a licensed attorney.
(4) The remaining members must reflect the community served and 10 include parents of children who are, or were formerly, enrolled in Head Start Programs.
Composition

2-6-12-4 DUTIES, RESPONSIBILITIES AND POWERS. 20
The duties, responsibilities and powers of the Committee shall be as follows:
(A) Review the development and implementation of Early Head Start Programs goals, objectives and policies.
(B) Review organizational performance and program progress based on aggregate performance data reports provided by program 25 management] and [be familiar with] [monitor and evaluate metrics of] major 26 programs, services, and initiatives. 27
(C) [Be familiar with the] [Provide strategic direction to] Early Head Start 28 Programs [strategic direction] and [develop a] strategic plan that includes an 29 organization vision, short-term and long term goals and operational and fiscal 30 objectives. 31
(D) [Be familiar with the] [Work with the Program staff to establish] 32 procedures and criteria for recruiting, selecting and enrolling children. 33
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(E) [Be familiar with the] [Develop] procedures for selecting Policy 1 Council members. 2
(F) Review applications for funding and amendments to applications for 3 funding. 4
(G) Review the major financial expenditures and the operating budget of 5 the Program prior to the Program’s submittal of the budget to City Council. 6
(H) [Review] [Be responsible for] all aspects of the independent financial 7 audits of the Program, including review of the draft findings[;] and [track] 8 [monitoring] any necessary programmatic actions or changes arising from the 9 audit. 10
[(I) Participate in program self-assessment reviews as scheduled by 11 program management.] 12
[(J) Be familiar with the Head Start Program Performance Standards.] 13
2-6-12-5 REPORTS BY THE COMMITTEE. 14
(A) On a quarterly basis, the Committee shall [review] [provide] [the 15 quarterly report that program staff provide to the Mayor and the City Council] 16 [with a report] with Program information summaries, including [aggregate 17 performance data summaries showing Program progress in meeting school 18 readiness,] enrollment and attendance reports, [family engagement activities] 19 and financial information, including subsidies to the Program from other 20 federal and state and local government sources. 21
[(B) In conjunction with the Program and Program staff, publish an annual 22 report made available to the public that discloses information from the 23 most recently concluded fiscal year. The report shall contain 24
(1) The total amount of public and private funds received and the 25 amount from each source; 26
(2) An explanation of budgetary expenditures and proposed budget for 27 the fiscal year; 28
(3) The total number of children and families served, the average 29 monthly enrollment (as a percentage of funded enrollment) and the percentage 30 of eligible children served; 31
(4) The results of the most recent review by the Secretary and the 32 financial audit; 33
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(5) The percentage of enrolled children that received medical and dental 1 exams; 2
(6) Information about family engagement activities; 3
(7) The efforts of the Program to prepare children for kindergarten; and, 4
(8) Any other information that is required by the Secretary. ] 5
2-6-12-6 TRAINING AND TECHNICAL ASSISTANCE. 6
The Committee will receive effective and ongoing training and technical 7 assistance to ensure that they understand the information they receive and 8 are able to provide effective oversight of, make appropriate decisions for, and 9 participate in the functions of the Program.” 10
Section 3. SEVERABILITY CLAUSE. If any section, paragraph, sentence, 11 clause, word or phrase of this ordinance is for any reason held to be invalid or 12 unenforceable by any court of competent jurisdiction, such decision shall not 13 affect the validity of the remaining provisions of this ordinance. The Council 14 hereby declares that it would have passed this ordinance and each section, 15 paragraph, sentence, clause, word or phrase thereof irrespective of any 16 provision being declared unconstitutional or otherwise invalid. 17
Section 4. COMPILATION. Section 2 of this ordinance shall be 18 incorporated in and made part of the Revised Ordinances of Albuquerque, 19 New Mexico, 1994. 20
Section 5. EFFECTIVE DATE. This ordinance shall take effect five days 21 after publication by title and general summary.









The duties, responsibilities and powers of the Committee shall be as follows:
(A) Oversee the development and implementation of Early Head Start Programs
goals, objectives and policies.
(B) Oversee organizational performance and monitor and evaluate metrics of major
programs, services, and initiatives.
(C) Provide strategic direction to Early Head Start Programs and develop a strategic
plan that includes an organization vision, short-term and long term goals and
operational and fiscal objectives.
(D) Work with the Program staff to establish procedures and criteria for recruiting,
selecting and enrolling children.
(E) Develop procedures for selecting Policy Council members.
(F) Review the major financial expenditures and the operating budget of the Program
prior to the Program's submittal of the budget to the City Council.
(G) Review the major financial expenditures and the operating budget of the Program
prior to the Program's submittal of the budget to City Council.
(H) Be responsible for all aspects of the independent financial audits of the Program,
including review of the draft findings and monitoring any necessary programmatic
actions or changes arising from the audit.

Current Membership
RepresentingName
Term
1.
Fiscal/AccountingVacant
2.
Early childhood educationMs. Carla M Estrada-Brannock
03/18/2019
3.
Licensed attorneyVacant
4.
ParentVacant
5.
ParentVacant
Contact: Anita Fernandez, (505) 505-767-6500