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Posted: 11/16/2012
Advertisement Number: 13155
Job Title: RECORDS SPECIALIST
Expires: 12/03/2012 Monday
Department: POLICE
Division: RECORDS MGMT
Location: 400 ROMA NW
Job Code: 200032 This is a union position
Grade: C29 $12.39 step one (1). After successful completion of a six (6) month probationary period, $13.66 step two (2). Hourly

POSITION SUMMARY:
Perform multiple tasks related to the data entry and compilation of police incident reports including all crime statistics, using complex technical coding; edit, prepare and publish monthly reports identifying crime statistics for internal and external agencies and organizations; maintain files for the department and perform a variety of tasks relative to assigned area of responsibility.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:
High school diploma or GED supplemented by thirty (30) credit hours in business administration, public administration or related field, plus two (2) years experience in records management. Data entry experience using Law Enforcement computer software desirable. Related education and experience may be interchangeable on a year for year basis. Must pass New Mexico Department of Workforce Solutions typing test and/or City of Albuquerque approved typing test at forty (40) net WPM. Must receive NCIC certification within six (6) months from date of hire. NCIC certification must be maintained and recertified every two (2) years.

ADDITIONAL REQUIREMENTS:
Position requires: Background check, Shift work, Odd days off.

PREFERRED KNOWLEDGE, SKILLS AND ABILITIES IN THE FOLLOWING AREAS:
Principles and practices of electronic filing, retrieval and processing of law enforcement records
Principles and practices of police report writing
Principles and practices of law enforcement computer software applications.
Modern office procedures, methods and equipment including computers and microfiche machines
Principles and procedures of record keeping
Basic operations, services and activities of a complex, records management system
NCIC, UCR and other crime reporting software/systems
Principles of business letter writing and basic report preparation
Pertinent Federal, State and local statutes, codes, laws, ordinances, and regulations
Occupational hazards and standard safety practices
Independently perform difficult, complex records management duties
Prepare accurate crime reporting statistics
Interpret and explain department policies and procedures
Respond to requests and inquiries from department personnel
Work independently in the absence of supervision
Maintain the confidentiality of information
Maintain and update a variety of records and logs
Prepare a variety of reports
Communicate clearly and concisely
Perform the essential functions of the job with or without reasonable accommodation
Establish and maintain effective working relationships with those contacted in the course of work

TO APPLY: All applicants must submit, by expiration date, a City Application. Resumes will not be accepted in lieu of the application. An On-Line Application Process can be accessed at web site www.cabq.gov/jobs. Applications are also available at the City of Albuquerque Human Resources Department 400 Marquette NW 7th Floor Suite 703, Albuquerque NM 87103. Copies of required certifications, registrations, and/or licenses, if not attached on-line, must be provided at the time of interview. Additionally, if requesting acceptance of post secondary courses/degrees, a copy of your transcript is required at the time of the interview. Failure to complete the application in its entirety will result in disqualification.

NOTE: Your qualifications for this position will be determined on the basis of the information presented in your City application.

VACANCY LISTINGS: May be obtained from the City's website at http://www.cabq.gov and classified advertisements in the Sunday, Albuquerque Journal.


AN EQUAL OPPORTUNITY / REASONABLE ACCOMMODATION EMPLOYER