Information Technology Policies and Standards

Title
Information Technology Project Management
Type
Procedure
Related Policy
Category
General
Status
Approved
Approved
02/11/2004
Revised
06/14/2006
To Be Reviewed
01/09/2015
Scope
Applies to the "evaluation of information technology within the City government" as defined by City ordinance ("Information Services Committee," § 2-6-3-1 through 2-6-3-3 ROA 1994).
Procedure
The following projects must have a Project Concept Authorization, Project Concept Report, Project Initiation Authorization and Project Initiation Plan/Project Initiation Report (PIP/PIR) completed before the project is submitted to the Information Services Committee for approval:
  • any project with an information technology professional services component that is greater than $55,000; or
  • any project where application software will or could be shared by multiple Departments; or
  • any implementation of a new version or major revision of application software which is not a "commodity" (as defined by City policies); or
  • any project designated by the Technical Review Committee (e.g., high-risk, emerging technology). "Emerging technology" is defined as technology used by the City government for the first time or for a new purpose. The PIP/PIR requirement may be waived by TRC for projects in this category.

Project documentation requirements shall be published in a standard.
Rationale
This ensures that best business practices are used to implement information technology projects for the City. It ensures that adequate planning has occurred and requires coordination between stake holders, thereby lessening the chance of duplication of efforts.

Contact: Peter L. Ambs, (505) 768-2203