This policy is to provide exception to the unique User ID required for individual authentication to networked resources.
User IDs and passwords shall not be shared among users. Departments requesting an exception must submit a written request with Department Director approval to the Technical Review Committee (TRC) to include the following information:
Department / division
Point of contact name and phone number
Description of system/environment
Justification for exception
existing security controls that would ensure compliance with all City security policies
Exceptions to the use of shared User IDs may be granted by the ITSD Security Officer upon approval of the Technical Review Committee (TRC). This request will be placed on the TRC agenda and a Department representative must attend the TRC meeting to justify the exception.
If the exception request is denied, the Department has the option to ask the TRC to have the request placed on the next Information Services Committee (ISC) agenda. A Department representative must attend the ISC meeting to justify the exception. The decision of the ISC shall be final.