Information Technology Policies and Standards

Title
Imaging System Document Scanning Devices
Type
Standard
Related Policy
IT Procurement Policy
Category
Hardware/Software
Status
Superseded
Approved
03/02/2006
To Be Reviewed
03/02/2008
Scope
Applies to any document scanning device that may be connected to a personal computer on the City network that provides input to the City standard imaging system.
Standard
The requested device will be evaluated on the following requirements from each category. A device will only be supported in its approved categories.

Scanning Device Requirements – Page Sizes Up to 11x17:
  • Must be on the Pixel Translation supported scanner manufacturer list available at the following link: http://www.scannerdrivers.com/scanner_list.asp
  • Must be supported by a Pixel Translation Image and Scanner Interface Specification (ISIS) driver.
  • Must have an auto document feeder.
  • Must be capable of scanning up to ledger size pages (11x17).
  • Must be capable of auto detection of paper size.
  • Must be capable of duplex scanning.
  • Must be capable of producing Portable Document Format (PDF), Tagged Image File Format (TIFF) and Joint Photographic Experts Group (JPEG) file format output.
  • Must support Auto Termination if this is a Small Computer Systems Interface (SCSI) device.
  • Must be capable of scanning at least 50 pages per minute in simplex mode.
  • Must be capable of scanning at least 90 pages per minute in duplex mode.
  • Must have vendor-supported drivers for current City-supported Windows operating systems.
  • Must be manageable via Windows Device Manager.

Scanning Device Requirements – Page Sizes Greater than 11x17:
  • Must have its own scanning software.
  • Must be capable of scanning documents through E-size (36" wide).
  • Auto detection of paper length recommended.
  • Must be capable of producing PDF and JPEG file format output.
  • Must support Auto Termination if this is a SCSI device.
  • Must have vendor-supported drivers for current City-supported Windows operating systems.
  • Must be manageable via Windows Device Manager.

Maintenance and Support Requirements:
One-year on-site maintenance and support from the vendor is required; three years recommended.

The Technical Review Committee will not evaluate document scanning devices except by Department request.
Rationale
The City needs to ensure that all scanning devices attached to scanning workstations for use with the City standard imaging system are supported for use with that system.

Contact: Stephen R. Chavez, (505) 768-2925